GUIDE
How it works
We operate the Ethics Hotline to practise ethical management, respect labour rights and build a sustainable corporate culture.
Employees, partners, customers and other stakeholders may report violations or suggest improvements concerning ethics, labour rights, the environment, and safety and health.
What you can report
- Violations of the code of ethics or of the law
- Corruption, bribery, conflicts of interest and other unethical conduct
- Labour and human rights violations (forced labour, child labour, discrimination, harassment and the like)
- Violations of environmental law
- Occupational safety and health matters
- Other violations of company rules
Protection of reporters
- You may report anonymously if you submit sufficient and specific supporting evidence.
- Good-faith reporters who reasonably believed the report to be true at the time of reporting — including anonymous reporters — are fully protected and will not face any disadvantage (dismissal, disciplinary action, unreasonable personnel measures and the like) for reporting or for cooperating with an investigation.
- This protection does not apply where a report is made in the knowledge that it is false and mainly in order to harass or discredit another person or organisation.
- Reports received are investigated and handled fairly in accordance with the relevant rules.
Process
- Report received
- Initial review
- Investigation opened
- Investigation closed
- Case closed and outcome notified
Protection of personal data
Personal data provided when reporting is used only to receive and investigate the report, and is kept securely in accordance with the applicable law and company rules.
PRIVACY
Consent to collection and use of personal data
1. Purpose of collection and use
a. HT ROBOTICS Co., Ltd. collects personal data for the following purpose.
- To provide consultation by the responsible team (to identify the reporter and to reply to the report)
b. HT ROBOTICS Co., Ltd. will not use the collected personal data for any purpose other than the above, except where required by law or where the data subject has given prior consent.
2. Data collected and how it is collected
a. Data collected
- Name: to verify identity and to check our service records
- Phone number and e-mail address: to reply to the report
- No other personal data is collected on an optional basis
b. How it is collected
- You are deemed to have consented to the collection and use of your personal data when you tick the checkbox below the "User consent for the protection of personal data" section.
c. Other
- This consent covers the collection and use of personal data for providing the consultation service. If you do not consent, the service cannot be provided.
3. Retention and use period
a. The personal data you provide is retained for one year from the date the report is received, for the management of consultation records, by HT ROBOTICS Co., Ltd..
